Bay Area Records, a division of Octacom Limited in the Hamilton-Burlington-Niagara region, designs custom document scanning and records management solutions to help your organization or business shift to a paperless environment.
For 20 years Bay Area Records has been a trusted partner and preferred provider for healthcare organizations needing a digital solution to integrate patient records into their clinical information systems.
Today, our clients include a diverse mix of small business owners, government agencies, educational institutions, legal practices, property management organizations, and architectural and engineering firms. No job is too small or too large.
Bay Area Records has always made protection of information a top priority. Quality control checks at each stage of the digitization process make us a unique provider in our industry. We ensure digital records are complete, that scanned documents are captured and categorized according to the specifications of each client, and that images are as good as – if not better than – the original paper document.
Secure high-volume scanning to ensure the integrity of all documents is maintained
Ability to accommodate various sizes, formats and quality of paper documents
Fast turnaround times and ability to manage peak volumes
Long-term archival storage options with robust search and filter capabilities
Creation of searchable files in standard industry formats such as TIFF, PDF and JPEG using Optical Character Recognition
Strict chain of custody controls and robust audit trail to ensure the security of paper files and facilitate retrievals during processing
"We used the services of Bay Area Records to completely digitize our clients files in Hamilton, Cambridge and Toronto offices. This has saved us an enormous amount of space, and increased our team's efficiency. We are now using Bay Area on a go forward basis to keep our paper file storage to a minimum. We have found Bay Area Records to be a helpful and professional partner in this project."
"Since 2003, Hamilton Health Sciences has used Bay Area Records to digitize our patient records. We have found them to be excellent partners, who provide great value through an impressive commitment to responsiveness and quality."
"We selected Bay Area Records Conversion based on a number of considerations that were critical to NHS. They were experienced with a project of this magnitude, price, quality, turnaround time, privacy and security."
"Working with Bay Area Records Conversion, McKenzie Lake has utilized industry-leading technology to scan, index and convert our entire corporate records library to digital PDF files. As a result, we have eliminated over 250 feet of shelf space containing over 1,300 corporate minute books, all while maintaining compliance with provincial and federal privacy, corporate and tax laws."
"Since 2008 we have been using the services of Bay Area Records Conversion each year to digitize our paper client files, including oversized architectural and structural drawings. Bay Area Records Conversion has provided us with excellent services and technical advice, all delivered in a time frame that ensures our easy access to accumulated critical business records. I have no doubt that given the opportunity the company will provide excellent service to clients, well beyond expectations."
