Simplify Invoice Receipt
Centralize receipt of invoices through a variety of options: email forwarding, custom vendor portal, EDI, and our digital mail room services.
Automate Invoice Capture and Matching
Eliminate manual data entry, purchase order matching and GL/dimension coding through automated capture increasing efficiencies and reducing cost, thanks to our AI and Machine Learning technology.
Digitize Complex Approval Workflows
Octacom’s Odiss Software caters to your delegation of authority and invoice approval workflow with simple dashboards, notifications and insights.
Secure Archive and User Management
Octacom provides a rich searchable archive with the ability to enable granular user permissions to satisfy compliance requirements.
Improve Organizational Access
Leverage instant digital access to invoices, status of approvals and payment confirmation.
Streamline Exceptions Management
Octacom's Odiss Software allows users to easily automate exception handling and vendor returns, including duplicate invoices, invalid vendors and invalid POs.
Implement a Fully Integrated Solution
Integrate Octacom’s Odiss Software to any ERP or Procure-to-Pay solution to enable a fully integrated and touchless accounts payable automation solution.
Improve Reporting and Analytics
Octacom provides full visibility into the accounts payable process, invoice cycle times, spend by vendor and approver and more.
Incoming invoices, exceptions and vendor registrations create a bottleneck in the accounts payable department as teams struggle to keep track of manual processes. A manual process requires that staffing levels grow with invoice volume growth. Accounts payable automation streamlines these processes through automation and software, allowing our clients to grow with ease while saving valuable time and money. In fact, our clients save over 50% of their AP costs when switching to Octacom.
A manual AP process is slow and is not transparent. Invoices can get lost in inboxes, in spreadsheets or on people’s desks, and tracking the approval workflow can be challenging. Octacom’s Odiss Software provides complex approval workflows based on your delegation of authority with all financial controls in place to provide visibility into invoice cycle times and direct accountability to approvers within the organization. Notifications, alerts and auto-escalations ensure invoices are actioned to keep the company moving forward.
Invoice capture, GL coding and approvals take up valuable time. Automation drastically reduces the turnaround times on invoice processing and approval, allowing our clients to take full advantage of payment discounts and avoid late fees. Receive complete, accurate data in a fraction of the time with Octacom's scalable approach.
Average processing price per invoice:
Vendors send invoice documentation via email, EDI, vendor portal or PO Box. Invoices are then processed through data capture, PO matching and validation.
Odiss Software controls your approval workflow, exception management and vendor maintenance.
Your ERP or Procure-to-Pay solution shares master data, including vendor and PO data, general ledger accounts and payments, while Odiss pushes approved and coded invoices automatically.
View all invoices requiring approval in one central location. Leverage user permissions to limit user visibility. Receive email notifications when action is required.
The exceptions tab allows users to identify invoices that failed validation and edit properties to resolve any discrepancies quickly and easily.
Store invoices that have been approved and voided in a central database for easy retrieval and analysis.
Create users and manage their security level and permissions within Odiss, or leverage SSO to integrate with existing systems.
Review actions taken by users within the Odiss portal for increased security.
Lock vendors to place those invoices "on hold". Provide special instructions to the data capture team for specific vendors through Odiss.
"After 5 years with another company, we were undergoing a big change to our Accounts Payable process and needed to find the right company to work with us. Octacom demonstrated very early on that they were interested, innovative and enthusiastic to work as part of our team. Their facility and staff impressed us as did their ability to grasp the technology and integration that would be required."
"Octacom is the reason we were able to achieve our goal of creating a centralized and automated AP process with integration to Unit 4 Business World. We had complex requirements with granular and automated GL coding, but it was no match for Octacom. Further, the ability to manage our exceptions digitally within Odiss has been a huge help, as we have AP personnel all across Canada."
Automate and outsource daily management of mail digitization and PO Box servicing.
Leverage automated data extraction from invoices to increase efficiencies and reduce errors.
Streamline and digitize manual review and approval processes to save your company time and money.