--- title: Octacom | Digital Archive description: Octacom's document scanning services allow you to easily and securely digitize documents reducing your environmental impact and physical storage requirements. --- # **Digital Archive** Access scanned documents with ease and reduce your environmental impact. - Secure, long-term data storage - Intuitive and accessible document organization - High-resolution permanent digital files - Capture critical information from documents using Octacom's capture solutions - Avoid the stress of lost or damaged documents   ![Screen Shot 2021-11-09 at 10.01.17 AM](https://www.octacom.ca/hs-fs/hubfs/Screen%20Shot%202021-11-09%20at%2010.01.17%20AM.jpg?width=1630&height=982&name=Screen%20Shot%202021-11-09%20at%2010.01.17%20AM.jpg) Paper filing methods are inefficient, waste storage space and are vulnerable to physical damage, loss and privacy breaches.  ![Scanning Page Image_Streamline and Improved Document Accessibility](https://www.octacom.ca/hs-fs/hubfs/Scanning%20Page%20Image_Streamline%20and%20Improved%20Document%20Accessibility.png?width=2292&height=1875&name=Scanning%20Page%20Image_Streamline%20and%20Improved%20Document%20Accessibility.png) Improve document accessibility with scanning projects, creating a digital archive that is instantly available for retrieval, analyzation and distribution. ![Scanning Page Image_Streamline Data for Safe Secure Strict Access Updated](https://www.octacom.ca/hs-fs/hubfs/Scanning%20Page%20Image_Streamline%20Data%20for%20Safe%20Secure%20Strict%20Access%20Updated.png?width=2292&height=1875&name=Scanning%20Page%20Image_Streamline%20Data%20for%20Safe%20Secure%20Strict%20Access%20Updated.png) ![Screen Shot 2022-03-31 at 11.49.19 AM](https://www.octacom.ca/hs-fs/hubfs/Screen%20Shot%202022-03-31%20at%2011.49.19%20AM.png?width=1158&height=708&name=Screen%20Shot%202022-03-31%20at%2011.49.19%20AM.png) ## Arbor Memorial: Digitizing Legacy Paper Records [View Case Study **](https://www.octacom.ca/case-studies/digital-transformation-arbor-memorial?hsLang=en-ca) ## Octacom’s scanning services enable convenient digital archive creation Improved Data Security Protect against lost, stolen or compromised files. Back up every document in case of emergency. Enhanced User Accessibility Control access to files on a per-document basis. Grant users the ability to easily access files with the help of a searchable archive. Lower Costs Reduce your need for physical storage and reliance on inefficient manual processes. Streamline and improve data access to lower your operating costs. ## Key Features of Octacom's Document Scanning Services ![Case Study](https://www.octacom.ca/hubfs/SBM-Icons/Case%20Study.svg) Secure high-volume scanning to ensure the integrity of all documents is maintained ![ebook](https://www.octacom.ca/hubfs/SBM-Icons/ebook.svg) Ability to accommodate various sizes, formats and quality of paper documents ![stats](https://www.octacom.ca/hubfs/stats.svg) Fast turnaround times and ability to manage peak volumes ![improve-quality](https://www.octacom.ca/hubfs/SBM-Icons/improve-quality.svg) Leverage Octacom's Odiss Software as a long-term archival solution ![capture](https://www.octacom.ca/hubfs/capture.svg) Creation of searchable files in standard industry formats such as TIFF, PDF and JPEG using Optical Character Recognition ![security](https://www.octacom.ca/hubfs/security.svg) Strict chain of custody controls and robust audit trail to ensure the security of paper files and facilitate retrievals during processing ## Digitization Solutions by Industry [Patient Records Ensure critical patient health information is available digitally at your fingertips. ](https://www.octacom.ca/medical-records-scanning-services?hsLang=en-ca) [POD Documents Access PODs with ease and realize significant cost savings.  ](https://www.octacom.ca/pod-documents-scanning-services?hsLang=en-ca) [HR Scanning Secure confidential employee information - never lose a paper file again. ](https://www.octacom.ca/human-resources-scanning-services?hsLang=en-ca) [Legal Records Scanning Leverage Octacom’s scanning and indexing services to remove the need for costly paper storage. ](https://www.octacom.ca/legal-records-scanning-services?hsLang=en-ca) [Municipal Files Scanning Experienced scanning meeting minutes, by-laws, permit files, land survey records, assessment rolls and more of various formats, sizes and quality. ](https://www.octacom.ca/municipal-files-scanning-services?hsLang=en-ca) [AMOE Sweepstakes Digitize, access and archive AMOE sweepstakes entries received in Canada or the US. ](https://www.octacom.ca/entry-processing-automation?hsLang=en-ca) *"Utilizing Octacom’s expertise with scanning and Optical Mark Recognition (OMR) solutions, the survey documents are quickly scanned and the survey answers are then processed into easily usable delimited files that are then converted into readily available reports. Based on the fast turnaround (quality, speed, price etc), our Health System Planning and Evaluation team were able to create 32 separate and time sensitive reports that were required by senior leaders at Ontario hospitals."* ![ICES Logo](https://www.octacom.ca/hubfs/SBM-logos/ices-logo.png) C. Leaver Research Coordination Lead, Health System Planning and Evaluation, Institute for Clinical Evaluative Sciences ## Explore Octacom Resources [![](https://www.octacom.ca/hubfs/Health%20Records%20Scanning%20to%20Enhance%20Effiiency%20and%20Patient%20Care.png) blog ### Health Records Scanning to Enhance Efficiency and Patient Care ](https://blog.octacom.ca/healthrecordsscanning-patientcare/?hsLang=en-ca) [![Shoulder patch of the York Regional Police logo](https://www.octacom.ca/hubfs/yrp-badge-878x494-360x238.jpg) case study ### Document Scanning and Conversion ](https://www.octacom.ca/case-studies/human-resources-york-regional-police/?hsLang=en-ca) [![Lafarge tanker truck](https://www.octacom.ca/hubfs/lafarge-truck-360x238.jpg) case study ### A Better Solution for Proof of Delivery Documents ](https://www.octacom.ca/case-studies/proof-delivery-lafarge/?hsLang=en-ca) [![Display case with small products lined up in a shop](https://www.octacom.ca/hubfs/16871650396_11b0e95a4a_b-360x238.jpg) case study ### Document Imaging and Odiss™ ](https://www.octacom.ca/case-studies/hr-record-conversion-estee-lauder-cosmetics/?hsLang=en-ca) [![Plane flying in the air](https://www.octacom.ca/hubfs/B788_web_651-326-360x238.jpg) case study ### Air Waybills, Tracking and Cross-Border Compliance ](https://www.octacom.ca/case-studies/air-waybill-tracking-air-canada-cargo/?hsLang=en-ca) ## Explore More Solutions and Services ![Odiss Software Icon](https://www.octacom.ca/hubfs/cloud.svg) ##### [Odiss Software Streamline and automate manual processes to save your company time and money. Explore more **](https://www.octacom.ca/odiss-software?hsLang=en-ca) ![capture](https://www.octacom.ca/hubfs/capture.svg) ##### [Capture Modernize manual documentation processes with data capture and scanning. Explore more **](https://www.octacom.ca/data-capture?hsLang=en-ca) ![Integration Icon](https://www.octacom.ca/hubfs/integration.svg) ##### [Integration Enable inbound and outbound data transfer with on-site and cloud applications. Explore more **](https://www.octacom.ca/complete-integration?hsLang=en-ca) ## Schedule a consultation to learn how to streamline, automate, and eliminate business process inefficiencies. 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