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Traditional paper filing methods are inefficient, waste storage space and are vulnerable to physical damage, loss and privacy breaches. Streamline and improve document accessibility for both employees and customers with document scanning projects, creating electronic records that are instantly available for retrieval, analyzation and distribution.

Scanning Page Image_Streamline and Improved Document Accessibility

Avoid the stress of lost or damaged documents with this streamlined data overhaul and ensure your confidential data is kept safe and secure with strict privacy protections and controlled access. 

Scanning Page Image_Streamline Data for Safe Secure Strict Access Updated

Use Case: The NHL

The National Hockey League utilizes our specialized scanning equipment and processes to digitize and preserve valued archival documents including score sheets, game ledgers and player files. Digitizing these important and historical documents preserves their integrity while ensuring these documents can be enjoyed for years to come.

Key Features of Octacom's Document Scanning Services

Case Study

Secure high-volume scanning to ensure the integrity of all documents is maintained


Ability to accommodate various sizes, formats and quality of paper documents


Fast turnaround times and ability to manage peak volumes


Long-term archival storage options with robust search and filter capabilities


Creation of searchable files in standard industry formats such as TIFF, PDF and JPEG using Optical Character Recognition


Strict chain of custody controls and robust audit trail to ensure the security of paper files and facilitate retrievals during processing

Octacom’s document scanning services enable convenient, intelligent process automation

Improved Data Security

Protect against lost, stolen or compromised files. Back up every document in case of emergency.

Enhanced User Accessibility

Control access to files on a per-document basis. Grant users the ability to easily access files with the help of a searchable archive.

Lower Costs

Reduce your need for physical storage and reliance on inefficient manual processes. Streamline and improve data access to lower your operating costs.


Midwives’ Clinic of East York-Don Mills: Health Records Management

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Octacom_Document Scanning and Data Capture