Ensure confidential data is kept safe. Prevent the risk of lost or stolen data using robust technology and safeguards. Leverage comprehensive audit trails to monitor access to information.
Digitization of your mail increases accessibility across your organization. Easily control access to documents with a centralized database.
Eliminating manual sorting and delivery of paper files will decrease your turnaround times. Process mail quickly improving customer and employee experience.
Save resources on opening, extracting and forwarding print mail by outsourcing your mail handling needs. Automating the digitization of mail and corresponding data capture will drastically reduce the time and energy spent on traditional mail handling. This can pertain to: invoices, claims, sweepstakes, rebates, onboarding documents, contracts, delivery tickets (BOLs) and more.
Paper documentation takes up valuable space and is susceptible to physical damage, loss, misfiling and privacy breaches. Eliminate the need for paper storage in your mailroom by outsourcing the digitization process allowing your team to focus on higher value-add tasks.
Manual mail sorting and data entry is slow and susceptible to errors. Physically transporting paper throughout your organization is inefficient. Get information into the right hands faster.
Receive, open and prepare documents for scan (remove staples, mount small items and repair tears)
Scan paper documents to create high resolution electronic records
Perform data capture and administer quality control to ensure images are clear and data fields are correct
Deliver the digital files and corresponding data in a variety of formats and custom output options
Secure document destruction can be arranged following an agreed-upon short term retention period
"Griffin Centre is a community-based mental health agency which had accumulated many client files over time. The agency was electronically scanning our client files and recently we began utilizing Octacom’s services to supplement the imaging work being done in-house. Octacom has provided us with quality imaging services on a timely basis. Octacom staff are very professional and responsive and were able to address our concerns right from the beginning of the project. I would not hesitate to recommend Octacom Document Management Services for similar work."
"Utilizing Octacom’s expertise with scanning and Optical Mark Recognition (OMR) solutions, the survey documents are quickly scanned and the survey answers are then processed into easily usable delimited files that are then converted into readily available reports. Based on the fast turnaround (quality, speed, price etc), our Health System Planning and Evaluation team were able to create 32 separate and time sensitive reports that were required by senior leaders at Ontario hospitals."