Accounts Receivable Automation
Stop printing, mailing and storing accounts receivable documents.
Are you looking to automate delivery of invoices, statements and reports to your clients? Eliminate print and mail costs and improve your client service experience. Octacom has practical solutions to help you automate your accounts receivable documents. Let Accounts Receivable Automation simplify your internal processes.
Accelerate Cash Flow
Problem: Sending invoices and statements by mail is slow, invoices are lost and client payments are delayed.
Solution: Instead of printing and mailing, an electronic invoice can be automatically routed via email as an attached PDF or securely accessed from our client Vendor Portal. Within 24 hours or less, your clients receive and access their invoices, statements or report information from anywhere in the world. We accommodate your billing and reporting cycles, manage your distribution lists and report back on successful and unsuccessful deliveries. All of these solutions work together to reduce your overdue invoices and support your cash flow.
Problem: Printing and mailing is expensive and requires a lot of manual intervention. Filing cabinets are taking up too much office space and documents can be lost or misfiled.
Solution: Instead of sending data to your printer or print provider and storing all of that paper, we make it easy for you to transmit your data files to us through our secure file transfer protocols (SFTP) or other media devices. No more printing, mailing or searching through rows of filing cabinets for your documents. Octacom offers a cost per page solution for unique pricing flexibility with no incremental costs or licensing fees and no capital investments in software or hardware.
Improve Client Service Experience
Problem: Without efficient and accurate access to information, client response times are too slow.
Solution: Providing your dealers, clients, vendors or other users with access to a secure portal means they quickly find the report, statement or invoice they are looking for. No more phone calls requesting invoice copies, searching through file drawers, accessing off-site storage records, or having to engage IT for report access. With unlimited user access, your clients and internal staff will always have access to the information they need when they need it.
Secure Long Term Storage
Problem: Client documents are stored in filing cabinets or off-site and report data is not easily accessible online. You have trouble finding what you are looking for.
Solution: All of the historical information about your receivables is maintained from one central, secure source. You will have quick and easy access to all of your AR documents for immediate retrieval as well as long term archiving for internal and external users.
Do you want to learn more about the competitive advantages and benefits of improving your Accounts Receivable process? Learn more today.
eBook: Accounting and AP Automation. Empowering your Accounting Department
What you will learn:
- Assess your current AP processes and determine how they can be drastically improved
- Create a needs assessment for your Accounting Department
- Learn about Enterprise Content Management (ECM)
A custom SaaS (software as a service) solution allows you to get software that is customized specifically to your requirements. Without costly upgrades or modifications, custom does not mean more expensive.
What makes our approach better is that for less cost we provide the software you need, designed the way you want it to work and look. Ask us how custom SaaS software can benefit your organization and meet your requirements for your document management.