Waybills and Proof of Delivery Management
Improve organization and retrieval of signed delivery tickets and proof of delivery slips.
Information is an amazing asset to have when it is accessible and organized. Many companies use waybills and proof of delivery (POD) documents as a vital form of information. With large volumes of these transactions, often thousands per day (especially in peak seasons), it is easy to get overwhelmed with tracking down missing paperwork. When a POD or signed waybill is required to claim payment, missing such documents can lead to lost revenue.
With a solution specifically designed to process this paperwork and track missing waybills by the driver, location, date or other key information, you can easily identify gaps in your process and find those missing documents. Stop being frustrated with poor manual systems and ensure the holes within your accounts receivable process are minimized.
Improved Turnaround Times
Problem: In the peak seasons your drivers are making multiple trips a day, multiple times a week, resulting in hundreds of delivery documents to manage. Not only do you have to manage the incoming documents, but you have to track down the missing paperwork as well.
Solution: Octacom has the capability to process your large volumes of documents while ensuring absolute quality. Our solution starts with digitizing incoming paper documents, processing electronic transactions and validating information to your internal ERP or accounting system. You can promptly identify any outstanding items. Dashboard and drill down reporting enables you to clearly see real-time status, identify gaps and improve business processes. All of your documents are now housed in a secure cloud solution, accessible anytime, anywhere, from a any device.
Reduce Lost Revenue
Problem: Trying to manually manage thousands of delivery tickets, bills of lading and POD documents is overwhelming as it is easy to lose or misplace a document. If your client requests a proof of delivery or a signed ticket for confirmation of a drop-off, you may run into problems receiving payment for services rendered which negatively impacts your bottom line.
Solution: Our solution identifies outstanding tickets and allows your administrators to send a message to your driver or employee alerting them. They can submit the missed document via email or log into our cloud application using any device. Responding to missing document requests with a simple click means you spend less time tracking down missing information. Decrease and eliminate the real problem of missing waybills and proof of delivery documents.
Problem: Accessing delivery tickets, waybills and POD documents are time consuming and inefficient, particularly when you are responding to a client inquiry, being audited or just need to find information quickly to maintain your workflows.
Solution: Access any document from your desktop or mobile device. Your scanned documents are easy to retrieve and it is easy to convert your data into electronic reports and statements that can be accessed securely and quickly. Robust reporting and full auditing allows you to track all of your critical documents and analyze trends for your management reporting and compliance. No manual system can provide the results you need in today’s competitive environment. Our solution will change the way you manage your documents and greatly enhance the way you manage your business.
Votorantim Cimentos, a leading North American manufacturer of cement and related construction products, has fast and accurate access to the signed Proof of Delivery shipping waybills which include tablet and email verification options for their drivers. The case study reveals how this was achieved.
A custom SaaS (software as a service) solution allows you to get software that is customized specifically to your requirements. Without costly upgrades or modifications, custom does not mean more expensive.
What makes our approach better is that for less cost we provide the software you need, designed the way you want it to work and look. Ask us how custom SaaS software can benefit your organization and meet your requirements for your document management.