--- title: Octacom | Data Capture Services description: With Octacom's Data Capture Services, you can automate manual data entry processes, extracting and validating data with the use of Optical Character Recognition, Artificial Intelligence and Machine Learning technology. --- # **Data Capture** Intelligently ingest, classify and extract data from documents to drive operational efficiency: - Transform information into searchable electronic records - Enhance accuracy and strengthen enterprise data integrity - Optimize workflows while reducing operational costs ![capture-data](https://www.octacom.ca/hs-fs/hubfs/Document%20Capture%20Services/capture-data.jpg?width=2121&height=1414&name=capture-data.jpg) Manual data entry is inefficient and susceptible to error. Octacom enhances data capture through AI-driven automation, enabling fast, accurate, and enterprise-wide access to information. Our intelligent extraction solutions apply to both existing electronic records and newly digitized paper files, supported by advanced validation protocols and rigorous quality controls to ensure 99.9% accuracy. ![Data Capture Page_Automating Data Capture](https://www.octacom.ca/hs-fs/hubfs/Data%20Capture%20Page_Automating%20Data%20Capture.png?width=1042&height=1375&name=Data%20Capture%20Page_Automating%20Data%20Capture.png) Octacom leverages advanced automation technologies - including OCR, OMR, AI, Machine Learning, and Intelligent Character Recognition (ICR) - to streamline data capture. By integrating these capabilities, we accelerate document processing, enhance accuracy, and reduce cost per document. ![Data Capture Page_Data Capture Automation with Existing Electronic Files](https://www.octacom.ca/hs-fs/hubfs/Data%20Capture%20Page_Data%20Capture%20Automation%20with%20Existing%20Electronic%20Files.png?width=1042&height=1375&name=Data%20Capture%20Page_Data%20Capture%20Automation%20with%20Existing%20Electronic%20Files.png) ## Unlock the power of your data. ![ap-automation](https://www.octacom.ca/hubfs/SBM-Icons/ap-automation.svg) Fast Turnaround Times Our advanced data capture solutions provide seamless access to critical information, enhancing operational efficiency across your organization. ![blogs](https://www.octacom.ca/hubfs/SBM-Icons/blogs.svg) Customizable Fields Every organization faces distinct challenges - Octacom delivers tailored solutions designed to align precisely with your operational requirements. ![integration](https://www.octacom.ca/hubfs/integration.svg) Automated Validations Octacom can seamlessly pull information (such as Purchase Orders and Receipts) from your existing systems to validate data captured. ![ebook](https://www.octacom.ca/hubfs/SBM-Icons/ebook.svg) Exceptions Management Any exceptions identified through the validation process can be managed in Octacom's Exceptions Management Portal leveraging the Odiss Cloud Software. ![digital-transformation](https://www.octacom.ca/hubfs/SBM-Icons/digital-transformation.svg) Integration Resulting data captured can be easily integrated into your organization's existing systems through data exchange or API integration. ![secure-cloud](https://www.octacom.ca/hubfs/secure-cloud.svg) Archive Digitizing data capture allows for the creation of permanent electronic records providing safe, secure and consolidated data archival. ### **Data Capture in Action ** Leverage Odiss to design a tailored, intuitive central repository, ensuring the secure management and storage of electronic records. ![Odiss_Document Viewer Image](https://www.octacom.ca/hubfs/Odiss_Document%20Viewer%20Image.png) Captured Data Custom data fields are presented for effortless verification and seamless editing as required. Document Image The scanned document or email-extracted file is displayed to enable users to effortlessly compare captured data with the original source. Integrate Workflows Automate workflow actions to move documents through an approval process. Simple User Interface Download, print and easily email electronic records and corresponding data for efficient distribution of information. Validate Data Data validation rules can be configured to ensure that stored information seamlessly integrates with your existing systems and workflows. ## Automated Data Capture can add value across your organization, regardless of industry. Finance: Capture critical invoice, payment claim, and receivables data to streamline automated processing and reconciliation. Health Records: Extract essential patient details, document classifications, and condition or treatment information with precision. Proof of Delivery Documents: Capture key billing information to drive efficient and accurate invoicing workflows. Legal and HR: Utilize automated data extraction and validation to systematically catalog and summarize critical documents. *"Utilizing Octacom’s expertise with scanning and Optical Mark Recognition (OMR) solutions, the survey documents are quickly scanned and the survey answers are then processed into easily usable delimited files that are then converted into readily available reports. Based on the fast turnaround (quality, speed, price etc), our Health System Planning and Evaluation team were able to create 32 separate and time sensitive reports that were required by senior leaders at Ontario hospitals."* ![ices-logo](https://www.octacom.ca/hubfs/SBM-logos/ices-logo.png) C. Leaver Research Coordination Lead, Health System Planning and Evaluation, Institute for Clinical Evaluative Sciences *"Griffin Centre is a community-based mental health agency which has accumulated many client files over time. The agency was electronically scanning our client files and recently we began utilizing Octacom’s services to supplement the imaging work being done in-house. Octacom has provided us with quality imaging services on a timely basis. Octacom staff are very professional and responsive and were able to address our concerns right from the beginning of the project. I would not hesitate to recommend Octacom Document Management Services for similar work."* ![50234245_2132177080161787_1669556446263508992_n](https://www.octacom.ca/hubfs/50234245_2132177080161787_1669556446263508992_n.png) K. Duncan Director, Human Resources, Griffin-Centre ## Explore More Solutions and Services ![cloud](https://www.octacom.ca/hubfs/SBM-Icons/cloud.svg) ##### [Odiss Software Streamline and automate manual processes to save your company time and money. Explore more **](https://www.octacom.ca/odiss-software?hsLang=en-ca) ![scan-1](https://www.octacom.ca/hubfs/scan-1.svg) ##### [Scanning Outsource daily management of document digitization. Explore more **](https://www.octacom.ca/document-scanning?hsLang=en-ca) ![integration](https://www.octacom.ca/hubfs/integration.svg) ##### [Integration Enable inbound and outbound data transfer with on-site and cloud applications. Explore more **](https://www.octacom.ca/complete-integration?hsLang=en-ca) ## Schedule a consultation to learn how to streamline, automate, and eliminate business process inefficiencies. 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