Top 3 Benefits of Proof of Delivery Scanning
What if you could eliminate the problem of missing bill of ladings, delivery tickets, packing slips, waybills and other Proof of Delivery documents?
Octacom has a solution that will help your company by improving access to your Proof of Delivery documents and assist in identifying which of your documents are yet to be submitted, subsequently reducing these costly write-offs.
If you are trying to manually manage thousands of POD documents and getting overwhelmed with tracking down missing paperwork, then it is time to look for an efficient and intelligent scanning solution. Octacom can help!
Here are the top 3 benefits of Octacom’s Proof of Delivery solution:
1. Ease of access through automation
Our solution starts with digitizing incoming paper documents by scanning and loading the POD documents to our cloud-based application, Odiss™. Based on the user access level, users will now have the ability to search, retrieve, view, make notes, print, and email documents directly from the application.
Do you have digital documents and you’ve already moved away from paper? Centralize your digital documents within Odiss™! Streamline your business processes using the power of technology as opposed to outdated paper-based processes.
Clear your drawers, filing cabinets and warehouses of these old boxes and centralize the information on one secure, online database.
2. Savings in time and money
Access any document from your desktop or mobile device. Robust reporting and full auditing allow you to track all of your critical documents and analyze trends for your management reporting and compliance.
Once you identify the outstanding Proof of Delivery documents using our solution, the cloud application we provide allows your administrators to send a message to your driver or employee, alerting them of missing Proof of Delivery documents.
They can submit the missed document via email or log into Odiss™ straight from their phone. Responding to missing document requests with a simple click means you spend less time tracking down missing information.
3. Improve customer response times and overall service
For many businesses, the inability to manage their Proof of Delivery processes effectively results in slower customer response times, invoicing and subsequent payment.
Without a proper system in place and the inability to prove that the customer received the goods can result in dissatisfied and confused customers.
By choosing Octacom, you improve visibility over all your POD documents, allowing you to manage your processes more quickly, effectively and painlessly, while getting your invoices paid sooner and improving your overall service from front to finish. Reduce your days sales outstanding!
Watch the video to learn more about Octacom’s POD Management Solution:
Octacom provides document and data management solutions to clients across North America from mid- and large-sized corporations, governments to non-profits. Established in 1976, we are a privately held, 100% Canadian owned company.
Leveraging our Odiss™ Document Management Software, we create tailored solutions to simplify and automate processes by changing the way you manage, access and maintain your information, providing you with the tools you need to do things more efficiently with increased productivity.
Working with Octacom allows you to improve customer service, lower your operating costs and realize a positive impact on your bottom line. Eliminating paper-intensive and outdated processes will help your organization achieve these goals and allow for more focus on your core business priorities.
To learn more about our company and the services we provide, please contact us today.