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Accounts Payable Document Management


How to reduce paper and manual invoices in your Accounts Payable process.

How much time does your team spend managing, tracking and searching for accounts payable documents? Perhaps you are exploring options to start the automation process by having your invoices scanned. Or, are you ready to implement a cost-effective fully automated accounts payable solution? Whatever the challenge, rely on our 40 years of expertise to guide you.

To streamline the accounts payable process, Octacom is flexible providing document scanning and imaging services and end-to-end automation solutions. A custom-built secure Vendor Portal can be integrated with your accounting software or any ERP system. Accounts payable outsourcing boosts approval times and efficiencies while significantly cutting your internal costs.


What Are Your Biggest Challenges?

1. Efficiency: Manual processes are slow and error prone which result in incorrect payments, duplicate payments, increased exceptions handling and overall higher costs.

2. Visibility: Accounts payable has little or no control over incoming invoices. Your finance team needs better visibility and real-time data.

3. Approval Times: Invoice approvals and payments are time consuming often resulting in missed early payment discounts and unhappy vendors.

4. Lost Time: Managing incoming invoices and vendor inquiries often overwork and overwhelm your accounts payable department. Many hours are spent each day tracking down invoice approvals from internal departments and branches.

5. Access: Too much paper and multiple manual filing systems are inefficient which gives little control over your information. Records retention boxes and off-site storage is expensive and hard to access.


Immediate Benefits for Your Accounts Payable Department

  • Dramatic reduction in human intervention and overall process time
  • Eliminate slow manual data entry and verification
  • Speed up the internal approval process
  • Gain opportunities for early payment discounts
  • Improved accuracy with data capture and automated verification
  • Permanent records for back-up and disaster recovery
  • Eliminate paper storage requirement
  • Secure storage of records electronically
  • File integrity and compliance
  • 100% visibility into the accounts payable process

Not Yet Ready for Full Automation?

Our AP services include a variety of options such as simple document conversion, front-end postal and email handling, document indexing and data capture. You can eliminate paper by having Octacom convert your paper invoice documents to image files that can be easily located for quick retrieval as they are securely stored in the cloud. Rely on us to help you achieve your immediate and long-term objectives.


eBook: Accounting and AP Automation. How To Empower Your Accounting Department

You will learn how to:

  • Assess your current AP processes and determine how they can be drastically improved
  • Create a needs assessment for your department
  • Evaluate Enterprise Content Management, ECM

Click here to download the eBook.


How Much Does It Cost?

For the fully automated solution which includes the Vendor Portal, we charge by invoice. There is no software to buy, licensing or maintenance fees, typically the cost is approximately $1.00 per invoice. Our AP services include simple document conversion, front-end mail handling among other options. To learn more, please request a price quotation.


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