Human Resources Solutions
Companies today are being faced with increased scrutiny relating to the privacy of employee records.
Octacom's document imaging services represents an outstanding opportunity to not only satisfy privacy requirements but has the added benefits of fast, secure and accurate on-line access.
Our Human resources solution involves the scanning of paper files and the indexing of those files by relevant demographic information such as Employee Number and Employee Name. Files are sub indexed by document types to allow your users to access only the documents they need. Applications forms, Payroll information, Benefits Claims, Short Term and Long Term Disability and Workers Compensation documents are examples of document types that can be identified individually to allow for fast accurate document access. Each document type is secured so that you decide who can view what documents in any employees files. In some instances "confidential documents" are so categorized and only granted access by the appropriate management levels. If an employee requests a review of their file, a temporary user can be created so that the employee can view their documents.
All user access is traced and available in an auditable report. You’ll know who had access to any specific document within any specific employees file.
Not only will you have fast, secure access through our Document Imaging Soltion but you will also have the ability to recover space currently used for filing cabinets used to store the paper files.
All this available through our cost per page pricing. No software, seat licenses or hardware is necessary.