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What we deliver with our Accounts Payable Invoice Processing Document Management Document Scanning outsourced document management electronic document management - Toronto, Ontario Octacom

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Accounts Payable Invoice Processing

 

Companies are realizing that they can reduce costs in their Accounts Payable department, which means additional profit and a better bottom line!

What we deliver
Our AP Invoice Processing Service scans your incoming daily invoices and/or electronically imports them and captures all relevant information from each vendor invoice, utilizing document imaging and advanced OCR and data capture processes.


Web based access to your AP Invoices
Octacom provides all the activities necessary to process your invoices, invoice receipt direct from your vendors, extract the invoice data and import it directly into your accounting system and if required, provide a customized web based approval and workflow system with access to your AP Invoice documents on a daily basis. These activities may include:

  • Receipt of invoices via fax, email, scan, EDI, and confidential PO Box
  • Open mail, sort and scan invoices
  • Receipt and pre-processing for fax, email and EDI invoices
  • Data capture of invoice details, including line items for each vendor, as appropriate
  • Creation of data file for daily export to your accounting system
  • Upload of images and database data to your internal systems and document management software application OR
  • Provide a custom tailored web based ODISS workflow application for approvals, storage and retrieval
  • Within our ODISS software application, invoices can be automatically routed through to any ERP or Accounting System, including SAP, Oracle, JD Edwards, and Lawson. Invoices are then archived within ODISS and can also be accessible through your ERP system.
  • ASP Hosted or onsite implementation

A second level of implementation is "document workflow management." In conjunction with document storage and retrieval, invoices are automatically routed throughout the department to the electronic in-baskets of the appropriate individuals. This automatic routing process follows the path an invoice normally takes until it has completed its working cycle. At the end of the working cycle, the document can be archived electronically.
 
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