Benefits of Octacom's AP Invoice Processing Services Document Management Document Scanning outsourced document management electronic document management - Toronto, Ontario Octacom

Accounts Payable Invoice Processing

 

Companies are realizing that they can reduce costs in their Accounts Payable department, which means additional profit and a better bottom line!

Time for Change........     After 5 years with another company we were undergoing a big change to our Accounts Payable process and needed to find the right company to work with us. Octacom demonstrated very early on that they were interested, innovative and enthusiastic to work as part of our team. Their facility and staff impressed us as did their ability to grasp the technology and integration that would be required. We have found them to be a company we can depend upon to provide quality services and we highly regard them as a valuable and collaborative member of our team. N. DaSilva, Ontario Power Generation

• Significant cost per invoice savings versus your current in-house manual process
• Reduction in staff and/or re-allocation of staff resource(s) away from data entry (coding) to other important AP activities
• Reduction in errors and processing time from original process of managing & moving paper documents
• Improved speed and accuracy of invoice processing, resulting in faster approvals and payments to capture early pay discounts and eliminate late payment charges
• Eliminate lost, misfiled or damaged invoices; record integrity
• Avoid costly incorrect and/or duplicate invoice payments
• Eliminate paper storage and expensive storage space requirements
• Eliminate offsite paper storage requirements
• Reduction of photocopying costs
• Reduction of courier charges associated with dealing with paper
• Better follow-up/response times to vendor inquiries, resulting in improved vendor relationships
• Instant access to electronic documents with safe, secure and consolidated storage of information
• Permanent electronic record in its original form for back-up/disaster recovery
• Easy retrieval, look-up and distribution of invoice documents (print, fax, email, output to pdf)
• No manual look-up of paper invoices
• Better auditing and controls to facilitate internal/external audits
• Improved compliance through a strictly audited process
• Ability to more efficiently manage peaks and valleys in your department
• AP staff are more productive and motivated
• Effective workflow identifies where you are in the invoice processing cycle, ensuring segregation of duties and faster approvals