Accounts Payable Solutions
Octacom's document management services can greatly improve workflows and payment operations in your accounts payable department.
Like most business units, accounts payable departments, faced with ever-increasing work loads and staff shortages, look for creative cost cutting solutions. In addition, in the wake of newer tougher legislation for record keeping there is more and more thought being given to disaster recovery. That's why many have come to the conclusion that document imaging, to facilitate faster, easier, safer and less expensive, processing, filing and retrieval of invoices, is an excellent alternative to their manual, paper based systems.
Octacom offer accounts payable customers a totally outsourced document management solution. This allows them to improve efficiency and reduce costs, quickly, without a huge upfront financial commitment.
Automate Your Accounts Payable Process
Our accounts payable invoice processing and scanning services scans your incoming daily invoices and captures all relevant information from each vendor invoice, including invoice date, invoice number, purchase order number, invoice total etc. This information is automatically uploaded to your accounts payable, accounting system, The image files are then routed through workflow for the required approval processes. Once paid, the approved and paid invoices, with all of their backup documents, are available with easy retrieval access through a secure internet site.
The Benefits
- Increase accuracy
- Reduce time wasted on data errors
- Increase the productivity of your accounts payable staff
- Reduce the time required to process paper invoices
- Improve compliance through a strictly audited process
- Avoid costly incorrect and duplicate invoice payments
- Eliminate late payment penalties and capitalize on invoice discounts
We understand that the needs of each and every one of our clients are slightly different. That's why our number one priority is to work with our clients to assess their unique AP situation. With our many years of experience and extensive knowledge of accounts payable processes, and our clients' input, we create custom solutions that work.
We spend the time with our clients to walk them through the various solutions that are available and we make recommendations along the way. We can help chose what works best for their application and budget - be it traditional document imaging applications for invoices after they have been paid or a more comprehensive, prior to payment system.
All of our clients enjoy the full benefits of our full reporting suites, client administration process and our superior quality assurance programs.
Here is a helpful resource for accounts payable professionals.
Call us today at 1.888.739.1934 to speak with a Document Management Expert or email us and we will contact you shortly.