Intelligent Business Workflow
Do you know where your documents are in the business approval cycle? Have you identified business workflow inefficiencies? Are you caught in a Paper Chase?
Workflow enables you:
- to gain control of complex and/or repetitive document management processes
- Significantly lower costs through increased productivity and efficiency
- Accelerate transaction cycle times, such as invoice approvals and application processing
- Provides measurable cost savings
- Easily add workflow to existing ODISS system
Automatic routing allows you to manage transaction information such as accounts payable, purchase orders, claims and invoices. Invoices may be matched to underlying purchase orders, cheques, shop floor work orders, inventory and client orders. Client and member applications may be automatically routed and matched to underlying agreements.
You can add Workflow to your On Demand Document Imaging Software system (ODISS). Octacom will custom develop the workflow application you require at a fraction of the cost of other workflow solutions. As a one time, guaranteed not to exceed fee, or built in to your cost per page document imaging services, workflow provides outstanding value in applications such as accounts payable invoice processing and application processing.
Utilizing workflow you will be assured of:
- Reduced cost to execute repetitive transactions
- Improved Productivity. Routine and repetitive tasks can be automated, reducing cycle time by significant factors.
- Faster Processing Times. As well as executing processes automatically with a computer, which tends to be faster than manual processing, workflow supports parallel processing. This means that if a task involves eight activities, maybe four of them can be executed at the same time, reducing the actual lapsed time considerably.
Best Applications for Workflow
- Accounts payable approval process.
- Post auditing for freight or "other" invoice types.
- Client applications processing
- Mortgage and loan documents
Octacom workflow will guarantee:
- Improved Services, users will give better service to customers. The time to do the work is reduced, fewer mistakes are made, and information about the work in progress is readily available.
- Improved Conditions for Employees, few people enjoy dull repetitive work. This type of work is the best candidate for automation, in most cases liberating staff to contribute at a much higher level to the success of the organization.
- Improved Change Management. Organizations can define, automate and continuously redefine its business processes
- Quality. Fewer mistakes from automation means a huge increase in quality of service for customers.
- Improved Communication. With information about the business tasks readily available, communications are improved between people and across enterprises.
- Decision Support. It is easier to make well-informed and effective decisions.
- Improved Planning Capability. With information available about how the organization does its business, and about work-in-progress it is easier to make effective plans.
- Improved Deployment Capability. Users will be able to adapt to rapid changes in organization structure, and respond faster to market changes and new opportunities.
- Inter-Organization Communications. Workflow supports activities that stretch across many departments. For example, it supports shared processes within the supply the chain extending between many organizations.
- Integrated scheduling improved adherence to the work
- Lost work documents reduced to zero.
- Instantaneous routings.
- Parallel routing of procedures reduces the time it takes to achieve any particular task.
- No manual tracking of documents.
- Filing and distributing all procedures are performed automatically.
- Duplicate work order preparations can be eliminated.